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Hawaii Astrobiology - Winter School - Practical Information

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Important Information: Final Information

Introductory Documents

pdf Participant Letter
pdf Waiver of Liability
pdf Medical Form
pdf Telescopes on Mauna Kea
pdf Summit map of Mauna Kea
pdf Mauna Kea Summit Information
pdf How to have a Safe Trip to the Summit of MKO
pdf Map of the big island of Hawaii
pdf Map of Hilo
pdf Map of Honolulu
pdf Map of the UH campus
html Reading Materials & Resources

The Program Schedule

  • Winter School will be from January 10 - 21, 2005. The first week will be held on Oahu, and then Saturday 1/15 we will fly as a group to Kona on the big island, tour the island and end up in Hilo. Sunday 1/16 will be the trip up to Mauna Kea. Sessions from 1/17-21 will be held in Hilo at the Institute for Astronomy.
  • The day will start at 9:00 a.m. and end at 5:45 p.m. every day. There may be some evening events too. Participation for all events shall be expected. We will have the specific schedule events ready by early December, and post this on the web.

Travel Arrangments

  • Plan to arrive no later than the 9th in Honolulu, and to depart on the 22nd from Honolulu. Any time prior to or after these dates will be personal expenses.
  • We prefer all travel arrangements be made through John White at IfA Travel (see attached) which we will pay for directly.
  • If you are using alternative methods to arrange for travel, we will still require a price quote from IfA Travel.
  • To facilitate the process for everyone, we prefer to pre-pay for your airfare. Reimbursements will be processed after your travel has been completed. Original receipts will be required.
  • A WH-1 form must be completed for reimbursements. Please complete the form, fax an advanced copy and mail the original to Michele Sonoda (Astrobiology Assistant Institute for Astronomy University of Hawaii at Manoa Phone: 808/956-7954 Fax: 808/956-9580)

Food and Lodging

  • Hotel accommodations, ground transportation, lunches and the inter-island flight will be handled by us. You will be given a fixed reimbursement for breakfasts and dinners. We will have coffee breaks during the winter school sessions.
  • We are awaiting confirmation if rooms at the Queen Kapiolani Hotel Waikiki are available and hotel rates may be extended for the personal portion of your trips on Oahu. Will update you as information is = obtained.
  • The Hilo Hawaiian Hotel will extend it's conference rate for extended stays and there are currently rooms available.
  • If the hotel used for the Winter School participants does not have available rooms, then John White at IfA Travel can help you with finding accommodations.

    What to Bring

    hile weather in the winter can often be very nice, it is the time of the year when we can get a lot of rain. Rains, especially in Hilo can be intense (in the Hilo area over 210 inches of rain fell in 1990!) Say time temperatures at sea level are in the mid 70's to low 80'sF (21-26C), and nighttime temperatures 60-70F (15-21). At the higher elevations near volcano on the big island, it can be cooler and often there is a light rain. The summit of Mauna Kea can be much colder as it is at an elevation of nearly 14,000 ft (4260m).
    • Clothing for warmer weather
    • Warmer clothes for air conditioned classrooms, and for higher elevations
    • Swim suit
    • sunglasses / sunscreen
    • umbrella or raincoat
    • laptop computer would be useful (but not required)

  • Last modified: January 3, 2005
    Karen Meech
    Institute for Astronomy
    2680 Woodlawn Drive
    Honolulu, HI 96822
    808-956-6828 voice, 808-956-9580 fax
    Bo Reipurth
    Insitute for Astronomy
    University of Hawaii
    640 N. Aohoku Place
    Hilo HI 96740