University of Hawaii Instutute for Astronomy


Maintained by RJW


University of Hawaii Gemini Proposals

The Gemini Telescopes are scheduled using the same two six-month semesters that most of the other Mauna Kea telescopes use. These are:

Semester Deadline
February - July October 1
August - January

April 1

Proposals for University of Hawaii observing time on Gemini North must have a Principal Investigator affiliated with the University of Hawaii.

University of Hawaii astronomers may also apply for observing time on Gemini South. This must be done through the NOAO Gemini Science Center. Their deadline is usually one day earlier than the UH deadline.

Preparing your proposal

University of Hawaii proposals should be prepared using the UH research proposal form or the Gemini Phase I Tool (PIT). All successful Gemini proposals must be transferred into the Gemini Phase I Tool (PIT).

If you choose to use the Phase I Tool, you must supplement your proposal with pages 3 and 4 of the UH proposal form, and also page 6 if you are a student. These pages contain information required by the UH Time Allocation Committee, but not required by Gemini. You must also conform to the total page limit of 4 pages of scientific justification and 2 pages of figures.

There is usually only a short time between when the UH Time Allocation Committee meets and the deadline for transferring proposals to Gemini. If you expect to be away at that time, or if you are confident that your proposal will be successful, you should prepare your PIT form at the same time as your UH proposal form.

Joint proposals

All joint proposals must be submitted using the Phase I Tool. The Phase I Tool has been modified so that an identical proposal is submitted to each of the National Time Allocation Committees. This change has been made because of continuing errors and confusion related to joint proposals. Because of the time zone differences, and slight variations in deadline dates, UH astronomers are strongly encouraged to complete and submit any joint proposals by 10:00 on September 30 HST.

In order to reduce paperwork, UH astronomers may submit their joint proposals as an appendix to their UH research proposal. However, the page limits on text and figures for the scientific justification still apply. For example, if one page of text and one page of figures is used for the scientific justification in the joint Gemini proposal, the scientific justification of the remainder of the research proposal must be limited to four pages of text and one page of figures. In general, it is better to include a condensed version of the joint proposal within the UH research proposal.

Please note that although the scientific justification of a UH proposal may contain up to 4 pages of text, most of the Gemini partners have much more stringent limitations on length (e.g., US 1 page). Therefore, it is strongly recommended that joint proposals are kept short.

A computerized proposal acceptance system has been installed at UH to accept the joint proposals Gemini proposals entered directly into the PIT.


Copyright 2010, Richard J. Wainscoat

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