Summer Salary Limits
This document is intended to clarify the Institute policy concerning
the amount of summer overload employment a student should be offered
It is based on the December 29 1995 memorandum from Don Hall and
A graduate student who has held an RA for the previous year should
normally be offered no more than 2 half-months of summer overload.
- A graduate student who has held a TA for the previous year should
normally be offered no more than 4 half-months of summer overload.
- A graduate student who has held a TA for one semester and an
RA for the other should normally be offered no more than 3 half-months
of summer overload.
- One six-week session of summer school counts as 1.5 half-months
of summer overload.
- If a faculty member wishes to employ a student for more than
the above limits, then a memo justifying this request must be
sent to the Director with the form 5B.
Rationale for the policy
This memo formalizes current practice, as laid out in Jim Heasley's
memo to the faculty of May 9, 1994. Its goal is to smooth out the
differences in total earnings among the graduate assistants and
to avoid the situation where one student gets offered very generous
overload, while another student is unable to obtain any summer employment.
Under the proposed policy, it is expected that a student's 12-month
calendar year is taken up by 9 half-months of academic work, 13
half months of assistantship work and 2 half-months of free time
that they may use for vacation. The effect of the memo is that dispensation
from the director upon recommendation by the Graduate Chair is required
to employ a student during the month they would normally have as
Worked Examples, using 2011 pay scales:
Research Assistant at Step 14
- Basic salary for 11 half months work: $25,902
- Salary for one half-month's work = $25,902/11 = $2,354.73
- Two half-months summer salary = $2,354.73 x 2 =$4,709.45
- Approximate total earnings for year $30,611.45
Teaching Assistant Step 14
- Basic salary for 9 half-months work: $22,140
- Salary for one half-month's work = $22,140/9 = $2,460
- Four half months summer salary = $2,460 x 4 = $9,840
- Approximate total earnings for year $31,980
- The actual summer salaries will differ from those above if the
summer employment does not exactly fit into full calendar months.
The calculation of part-month salaries is too complicated to explain
in this memo.
- The 4% difference between $20,676 and $21,596 is considered
to be within the noise for the purposes of this policy.
- The stipend for one six-week summer session is currently $2,775.
- Students at Step 8 and Step 9 earn 4% and 8% more than the above
- The basic salary for both a TA and an RA is paid in 24 semi-monthly
installments over the year, irrespective of summer employment.
Payments for summer overload are made approximately two weeks
after the end of the pay period in question.