The IfA Libraries are for the use of those
working at an IfA location. This means IfA staff, IfA faculty, IfA graduate
students, and affiliated visiting researchers. Student help, UH students,
and all others may not check out materials from the IfA Library. Visitors
wishing to use the library should first check with the Librarian.
Since it is vitally important for research purposes that journals be accessible at
all times, journals should usually be consulted in the library. Journals
may be removed from the library for a brief photocopying session. If a
journal must be consulted in your work area, please advise library staff, and
it should be returned to the library before you leave for the night.
Journals should not be left locked in an office or other work area.
Researchers are required to keep any checked out library materials
in their office or work area.
Materials should be returned to the Library before leaving on
an extended trip.
The Library's catalog shows the circulation status of an item, and if an item is borrowed, the catalog shows who the borrower is. This way, anyone who needs an item that is checked out will know where to find it.
If the person who checked out the material is
not available, library staff will, if necessary, use a master key to retrieve
the material from an office or laboratory.
Anyone who anticipates a long-term need for a book should check
it out from Hamilton Library or purchase the title with grant funds.
UH System library books (e.g. Hamilton Library): you are welcome to
leave the item(s) in the return box in the IfA Library and the library staff
will return it for you.
IfA Library books: leave the item(s) in the return box and the library
staff will check it in for you.
Please do not return checked out materials to the shelves. Do not give checked out materials to another person; return the item to the Library and let the next person check out the item under their own name.
If the IfA Libraries don't have the item you need, never fret!
Tell your friendly IfA Librarian what you are looking for and
let us do the legwork
or
Do it yourself, by checking the UH System Libraries collection through
the UH Voyager Catalog. If the
campus library nearest to you has the material, just stop on in and
check it out (IfA Library staff can also borrow materials for you).
If the material is at another campus, you can request it be sent to the
location nearest you through the UH IntraSystem
Loan.
If the UH System doesn't have the material, don't despair!
UH may be able to get the materials from a Mainland source through the
UH InterLibrary Loan Service.
Be aware that this process may take some time and there may be
charges associated with it.
The UH System is comprised of 10
campuses with the main campus at Manoa. The main library is Hamilton
Library on the Manoa campus.
As staff, faculty, student, or visiting researcher working at the
Institute for Astronomy, you are entitled to borrow materials
from any
library in the University of Hawaii Library System. Through the
UH InterLibrary Loan Service, materials can also be obtained from libraries
on the Mainland.
Everyone who joins the IfA to study, to conduct research or to teach (faculty, postdocs, junior researchers, graduate students, and specialists) should register with the UH Manoa Hamilton Library AS SOON AS POSSIBLE to initiate access to electronic journals and other materials.
This registration process has two steps:
1) obtain a UH Manoa ID Card
2) register the card with the UH Manoa Hamilton Library
Step 1. Get a UHM ID Card
All ID cards are issued at the Campus Center Ticket, Information & ID Office located at the UH Manoa's Campus Center, Room 212. ID cards are issued during normal business hours: Monday - Friday, 8:30am - 4:30pm, except on holidays.
What to bring:
1) a valid photo ID (driver's license, state ID w/expiration date, passport, etc.)
2) the appropriate application form authorized by the IfA Personnel Department:
• Application forms:
1. BOR appointees: The ID Card application form is available in PDF format (see the link below). The form requires IfA Personnel Department authorization and your 8-digit UH number, which the IfA Personnel Department can provide or check here for your 8-digit UH ID Number.
The ID Card is issued for the duration of employment.
UH Manoa
ID Card Application Form for Faculty/Staff/Non-Regular Employees. Requires IfA Personnel Department authorization.
UH Manoa ID Card
Information. Campus Center 212, Ticket, Information & ID office.
2.
RCUH hires: (not BOR appointees) The ID Card application form is available in PDF format (see the link below). Fill in the top half of the form and fax the entire form to RCUH Human Resources--the fax number is given in the bottom half of the form. (A fax machine is available in the IfA Library office.) The form requires IfA Personnel Department authorization and your 8-digit UH number, which the IfA Personnel Department can provide or check here for your 8-digit UH ID Number.
ID Cards are valid for 2 years from the date of issuance and can be renewed free of charge by submitting another UH-RCUH Faculty/Staff ID Card Application form to RCUH Human Resources.
Special note for RCUH Postdocs who need an ID Card immediately upon arrival [before the end of the required 6-month probationary period]: If you need an ID Card for work related reasons, such as library research, you can submit an ID Card Application to RCUH Human Resources at any time. Along with the application, submit an attached memo signed by your Principal Investigator confirming that you need an ID Card for your work.
3. IfA Students: The ID Card application form is available in PDF
format (see the link below). You will need your 8-digit UH ID Number. Check here for your UH ID Number.
UH Manoa ID Card
Information.
Campus Center 212, Ticket, Information & ID office.
Step 2. Register your UH ID Card with UHM Hamilton Library
Option A. Register in Person at the Hamilton Library Circulation Desk for immediate registration.
Print out the registration form.
Fill out the form. Take the completed form and your UH ID Card to the Circulation Desk.
Option B. Register Online.
Fill out the registration form online.
Select Manoa as your campus, regardless of which island you are on.
Whether you have a UH ID Card number or a RCUH ID Card number, type in the number you have in BOTH boxes--the "UH Number (required)" box AND the "ID Barcode (required)" box.
Submit the form electronically. Completion of the registration form takes 2-3 business days.
Completion:
When your ID Card registration is complete, you will be able to access electronic journals from campus or from remote locations by EITHER logging in using your last name and your UH ID Card number or by using your campus email account username [username@hawaii.edu] and password.
If you experience difficulties or delays during this process, please contact an IfA Librarian.
Under Quik Search, type IAU and the number of the
Colloquium or Symposium you are looking for (e.g.: IAU 199). If electronic
access is available for that particular item, the URL will be shown.
Simply click on the link and it will take you to the electronic version of
that book.
Both the Astronomical Society of the Pacific (ASP) and Cambridge
Scientific Publishing (CSA) provide access to these materials.
Hamilton Library
Electronic Resources
search form : electronic books include SPIE technical papers,
journals and conference proceedings from 1998--. Click on the link and type
in your search term at the search box. Under the search box, choose
"Online books" and limit the search by subject. You will be prompted for
a login and password. Log in the same way you would for electronic
journals. Click
here for login information.
UH Voyager Catalog : records
contain links to those items with electronic access. Perform a search on
Voyager for the item you need. Click on the URL provided in the record.
To access the contents, log in using your username and password.
Most journals don't provide free electronic access. Journal publishers now support proxy access for institutional subscribers and reserve ID-&-Password access for personal subscribers. UH Hamilton Library pays for the subscriptions for UH Manoa access.
Journal titles on the "Journals, Newsletters & Annual Reports" page link to each publisher's web site. Link to publisher's web sites for personal subscription information, instructions for authors, etc. But, don't expect publishers to provide free article access from their journals' web sites.
• The link from a journal title goes directly to the publisher's web page.
• The ONLINE
link goes directly to the electronic text of an article, via the Hamilton Library
proxy server.
• If ADS (Astrophysics Data System) offers access to early issues, a link "Archival ONLINE" via ADS is shown.
To access journals through Hamilton Library, you must login using either:
1) Your UH Manoa ID card, which is available at the UH Campus Center
and for which all IfA personnel are eligible. The ID card number must be
registered at either the Hamilton Library Circulation Desk --in
person-- or online at the
ID Registration
page.
or 2) Your UH Username and password (the one you use for
email@hawaii.edu and MyUH).
To find Hamilton Library journals not listed on the IfA Library Journal page, as well as non-astronomy related journals, use
Hamilton's "Electronic
Resources" search form.
(3) When you find the journal you want through IfA / UH Library access, make sure the year you are interested in is covered in the subscription. Then click on the journal title and log in. To log in, you must be registered. Click here for the electronic access registration instructions in this FAQ section.
(4) If you don't find what you need, see an IfA Librarian or send an email to library at ifa dot hawaii dot edu.
Note: With MNRAS, for example, you may be able to access older archive copies of articles in ADS, but for more current articles you will need to use IfA / UH Library access.
Since you are at a remote location, you will need to access journals through the UHM's Hamilton Library proxy server. The best way to get there is to go
to the IfA Library web site, to the
Journals, Newsletters & Annual Reports
section
and click on the ONLINE link, and then log in with your UH number, barcode,
email account info, etc.
Some publishers offer free email alerts and will send you the table of contents of some of their current issues. To see if a publisher offers this service, click on the Journals, Newsletters & Annual Reports section the the IfA Library web site. Click on a journal title link, which will take you directly to the publisher's web site. Please note that these email messages will not work to view online articles, since you need to access article through the proxy server.
•
Click hereor go to the
IfA Library web page.
• Under Quik Info, go to
Abstracts & Indexes
and scroll down to Web of Science. This will take you
to Hamilton Library's
Electronic Resources access to electronic journals and databases.
• After clicking on Web of Science you will need to log in as you would
for electronic journals (for login information, click
here).
• For a tutorial on how to search Web of Science
go to
"Using Web of Science for
Citation Studies" via Lehigh University Library and Technology Services."
Starting a Search:
• First, *** Uncheck *** both Social Sciences Citation IndexandArts & Humanities Citation Index.
• Next,
**** Select/Check **** only Science Citation Index Expanded to limit your search to that database.
• Then, click on the Cited Ref Search box near the top of the page.
• Select the time span you want.
• Below that are the Cited Author, Cited Work,
and Cited Year(s) search boxes.
Cited Refs this feature enables you to find articles that have cited a specific published work or the works of a specific author.
Cited Year(s) this feature can be used to limit the year of publication.
Cited Author -- Search Tips:
• Important! Use the following search format: Surname space Initial of first name. Example: Smith J (no punctuation).
Using an author's entire first name hampers the results.
• Results will be a list of the author's work by publication (for common
surnames, the list may be exceptionally long). Check all that apply and
be sure to check all pages.
Cited Work -- Search Tips:
• Enter an abbreviated journal title.
• Consult the cited work index to look up title abbreviations.
Note: There may be more than one abbreviation for a title, which can make
this search feature tricky and inconsistent.
• Use truncation to match variations of several abbreviations for the
same title.
• Join mutiple journal titles with the search operator OR
Sample searches using truncation:
• Enter Acad* Med* to find references to articles published in the
journal Academic Medicine. • Enter J Am Chem* or J Amer Chem* or Jacs* to find references to
articles published in the journal Journal of the American Chemical Society
• Enter Mark* Sci* to find references to articles published in the
journal Marketing Science.
The results of your Web of Science search:
• Click the "Finish Search" button near the top.
• The results list the citations of articles that include the cited
author in their bibliographies. Reverse chronology is the default (newest to oldest).
• Select the records you want by checking their boxes to the left.
•
Output Records box on the right, select by record number to email
, save or print the results.
•
For a large number of records, you can select all, email them, and
dump them into EndNote or other software for easy control, sorting, etc.
The IfA Manoa library journals are shelved in two separate
alphabetical runs.
The first run starts against the side
wall near the windows, and contains the core journals of the
discipline. They include:
The Astronomical Journal Astronomy and Astrophysics Astronomy and Astrophysics
Review Astrophysical Journal, Letters, and Supplements Icarus Monthly Notices of the Royal Astronomical Society Publications of the Astronomical Society of the Pacific Solar Physics
The second alphabetical run begins immediately after Solar Physics,
beginning with Acta Astronomica, and winds its way through and ends
along the back wall.
The entrance to the Main Book Collection Room is located at the back of the main library room next to the Library Office (C-108B). Books are
cataloged and shelved according to the
Library of Congress Classification system. Atlases and folio
books are also located in this room. Reference Books (with green dots on the spines) and Class Reserve Books (with orange dots on the spines) are in the main library room and are on a shelf facing the door to the building lobby.
IAU Symposia are directly behind the Reference books. All other conference
series are interspersed throughout the book collection, arranged by call
number.
The following steps will take you to the instructions:
1) From your IfA account, start a web session with your favorite browser and from there go to the "Locals Only" page from the "IfA Site Map"
2) Click on "Computer Help"
3) Scroll down to "Public Printers (Manoa)" and select "Public Network Printers" for information and instructions,
etc. The library printer called Anuenue can print in color and make double-sided copies.
