2013 Faculty Review Committee FAQ

Why are we doing this again?

At the 2000 faculty retreat, holding a regular faculty-wide internal evaluation was a wildly popular idea. That's why we are doing it again.

To provide a realistic, current and therefore useful picture of the IfA, we need to conduct the Review on a regular basis. IfA faculty members should know that there is a clear mechanism for their efforts to be highlighted as part of a bigger process in which merit and reward are connected.

Who can participate in FRC 2013?

Everybody currently on the list of Bargaining Unit 07 employees is included.

What is the timescale for FRC 2013?

The deadline is Monday, July 1, 2013. The FRC plans to be finished with its review by August 16, 2013.

How is the FRC related to my salary?

There is no direct relation. The FRC creates a performance-based evaluation without knowledge of salary. You or the director may use the results from the FRC to justify a special salary adjustment (SSA) request (as was done in previous years), but this is independent of FRC. The director may also refer to the FRC report for other purposes.

How does the FRC make its evaluations?

We will primarily use the information you provide about your work and achievements, both quantitative (citation counts, teaching evaluation scores, money raised through grants) and qualitative. Tell us what you've done.

Isn't this a waste of time? What did previous FRCs achieve?

The FRC represents the first time IfA has taken a measured look at the results and achievements of its faculty. This, by itself, is an unarguably healthy thing for us to do. Results from the previous FRCs have already been used to justify successful applications for salary adjustments, on the basis of equity, and on the basis of merit.

Why have Support and Service been combined?

In practice, the distinction between Support and Service was never completely clear, and some endeavors were arbitrarily assigned to one category or the other with little regard for context. By combining them, we insure that everybody's Service and Support contributions are accurately evaluated.

This exercise is stacked against S appointees, isn't it?

No. As with previous FRCs, we will make fair comparisons within the peer groups. Some of the recent SSAs were for S-appointees. So, there's no evidence for bias there, either.

How many people participated in previous FRCs?

About 85% of eligible BU07 members. In 2008, the FRC filled in forms for those BU07 members who did not submit their own forms, thus allowing the Director to have a complete census of the performance of all IfA BU07 members. In 2013, the Director has asked all IfA BU07 members to submit their own forms.

Is FRC 2013 going to be slow and drawn-out?

No. Following the recommendations of previous FRCs, we have now established a formal 2-year cycle for the FRC, which begins in January of every odd year by chosing 3 new FRC members, electing a chair, and issuing the call for reports with a deadline for submission in early April. The FRC will complete its review by August 16.

What is FRC's Product?

FRC 2013 will deliver to the IfA Director:

  1. The raw materials submitted by individuals and/or collected on their behalf. The basic submission is the latex template document which should by now be familiar.
  2. Performance-based evaluations based on the collective judgements of the FRC. We rate everybody's research, teaching, and service & support efforts on the basis of the information they provide and other public data, using a numerical scale.
  3. A suggested overall evaluation (a single number: 0-10) that combines the evaluations determined within the three areas.
  4. General recommendations for future iterations of the faculty review process.

I'm not expecting an SSA this year. Why should I bother?

Because the FRC is not just about Special Salary Adjustments. Its aim is higher: to measure what we are doing as an Institute. This can only work well if we maintain strong, faculty-wide participation from which to establish a documented record that will continue from one year to the next.

Should I provide information for the calendar year or academic year?

Calendar years 2010, 2011, 2012.

Do you have a sample FRC document?

Yes, you can view a somewhat whimsical example on the current FRC web site. The LaTeX files for this document can be found on galileo in /FRC/2013/newton.

Where can I get my summary grant information?

Admin has compiled a reasonably complete list of ORS grants for 2010—2013. We've put this information on Google Docs using this link: https://docs.google.com/a/hawaii.edu/spreadsheet/ccc?key=0AqIhiN0rqB19dGg5azZiRmUxdGI5emtwaEZJSlNkdUE&usp=sharing, which you can access using your UH username and password.

Where can I get my citation data?

Given that the ADS has recently purchased the ISI database, this can now be done electronically by using the Smithsonian/NASA ADS web query form at ADS Abstract Service.

To get all of your 1st-authored papers papers, type in your name with a carrot in front (i.e. ^Lastname, FI). Alternatively, for those with "confused" last names, etc. you can click on the "Authors" hotlink, and then enter your lastname, FI into the dialog box and hit "send" to see all combinations of your lastname, initials in the ADS. Click on the names that are yours, and then submit your search.

To get the cites to all of your 1st authored papers, go to the bottom of the returned list of papers and highlight the "Select All Records" button, and in the pull-down "Sort by" link select "citation count". Then submit by highlighting "Retrieve selected records".

To find the cites in a given calendar year to all of your previous-years papers, go to the bottom of the returned form and highlight "Select All Records" and then just below, enter the appropriate mo/yr dates into the "Publication Date between" boxes (e.g. 01 2010 12 2010 to get all cites in the calendar year 2010), and select "Get citation lists for selected articles". The returned form will then give "total cites" at the top followed by the citing papers. Enter the total cites number in the appropriate space in your LOGIN_intro.tex file. Repeat the above for calendar years 2011 and 2012.

To get total cites in a calendar year to all of your papers (regardless of 1st authorship), repeat the above steps while leaving out the "^" in front of your name as entered in the ADS name-search box.

Where can I get my teaching evaluation data?

If you don't have a copy, you can retrieve your Student Evaluation Scores from the IfA web site. There are seperate listings for undergraduate and graduate courses each semester. Note that we only ask you to report your average Overall score; you'll find that as item 8 for undergraduate courses and item 6 for graduate courses. Report only your scores, not the departmental averages; the FRC can easily compute the latter if we want them! You'll find the enrollment of your class on the last line of your score table.

What happened to "FRCs 2005 and 2007"?

Nothing. The FRC began as a yearly event (starting with "FRC 2002"), but in fact the complete process (from election of FRC members through submission/review of the committee's output by the IfA Director) has until now always spanned parts of 2 consecutive calendar years. FRC 2008 finally made a strong recommendation for a 2 year cycle and the Director agreed. The IfA internal committees web page now lists the timetable for each new FRC review.

Joshua E. Barnes      (barnes at ifa.hawaii.edu)
Updated: 10 May 2013
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